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Sales Administrator

Sales Administrator

Sector: Business Support Type: Permanent Location: West London Salary (circa): £22000 - £32000 per annum
Applications are no longer being accepted for this job.

The Role:

To contribute to the overall success of the business by performing all necessary administration to progress sales and thereby support the Sales Director and Sales Managers in their tasks.

The Client:

Leading Residential House Builder.


  • Ensure client extras are completed on time and with correct payment.
  • Process reservations and supporting on-site staff in exchanges and completions, coordinating all necessary paperwork.
  • Collate updates on Sales Inspections and New Home Tours to confirm that settlements are occurring.
  • Complete extensive list of weekly and monthly reports e.g. competitor analysis , reservations; outstanding missives; legal completion statistics; data schedules; revenues; availability; releases; costs; deposits, etc and ensuring that the reports are completed on time.
  • Maintain and update enquiries database.
  • Generate general letters/memos, e.g. pre-contract meeting letters, 28 day intention to complete letters, welcome letters.
  • Liaise with customers, suppliers and service providers to coordinate works and ensure a smooth workflow between departments and with Head Office.
  • Perform general office administration tasks as and when required to meet the needs of the department - e.g. faxing, filing, photocopying, fielding telephone calls.
  • Liaise with Brokers, Solicitors and the Sales team to check that mortgage and legal processes are proceeding at the correct pace.

The Person:

  • IT literate - intermediate level of proficiency with MS office programmes including Outlook, Word, Excel.
  • Legal and / or estate agency background desirable
  • Professional and proficient manner when dealing with internal and external customers
  • Proactive, able to prioritise workload.
  • Flexible in terms of workload.

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